June 29 Public Hearing and Regular Meeting

Planning and Zoning Commission Meeting Minutes Meeting Held June 29, 2016

A public hearing and regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas were held on Wednesday, June 29, 2016 at Tioga City Hall, 600 Main Street, Tioga, Texas.

Call to Order: The Public Hearing was called to order at 7:04 p.m.

Prayer: Given by Kristi Staples

Declaring a Quorum: A quorum was declared. The committee members present were Arlene Joice, Patrick Coyle, and Kristi Staples. Also present were James Hilliard, owner of Clark’s BBQ, and City Council member Kurt Hall.

Public Hearing on a request for a Specific Use Permit for James Hilliard of Clark’s of Tioga, Inc.

James Hilliard presented information concerning request for specific use permit. His request was for a drive through/ pick up window on Clark’s BBQ restaurant. Mr. Hilliard informed the committee and those present that the building would be made of steel with exception of the addition which would be made of wood to allow for shifting. He also, said there would be a 10 foot porch wrapped around three sides of the building and old brick from the original Clark’s building would be salvaged and used in the new construction.

Adjourn: Public Hearing closed at 7:14 p.m.

Call to Order: Regular Meeting called to order at 7:14 p.m.

Declaring a quorum: Committee members present were Arlene Joice, Patrick Coyle, Kristi Staples and Janet Sloane. Guest Kurt Hall still in attendance.

Approval of Minutes: Tabled approval of June 8, 2016 minutes until July meeting.

Specific Use Permit for James Hilliard: Checklisted and referenced new and current C-3 ordinances and there were no glaring concerns. Everything seemed to be in line with the view of the committee.

Patrick Coyle made a motion to recommend that the City Council approve the Specific Use Permit for the addition of a drive through/ pick up window to Clark’s restaurant.

Kristi Staples seconded. All ayes.

Discuss and Consider Ordinance 259: Discuss and consider setting a date for public hearing on July 27, 2016.

There were a few lawyer recommended changes to the ordinance.  First that a preliminary site plan on need approval from the City Council not both the City Council and the Planning and Zoning. This way if another vote or decision had to be made it could go to a second committee.

Patrick Coyle made a motion in favor of the recommended change. Kristi Staples seconded. All ayes.

Janet Sloane made a motion to present the ordinance in a public hearing on July 27, 2016. Patrick Coyle seconded. All ayes.

Next Meeting: Land Use meeting with Michelle Hestand and Terry Hilliard set for July 27, 2016 at 6:30 p.m. Public Hearing for C-3 Ordinance set for July 27, 2016 at 7:00 p.m.

CITY OF TIOGA

PLANNING AND ZONING COMMISSION

NOTICE OF PUBLIC HEARING AND 

REGULAR MEETING

Notice is hereby given that a public hearing and regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held June 29, 2016 at Tioga City Hall, 600 Main Street, Tioga, Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on June 24, 2016, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to order.

2. Prayer

3. Declaring of a quorum.
4. Public hearing on a request Specific Use Permit for James 
    Hilliard of Clark’s of Tioga, Inc.

5. Close Public Hearing
6. Open Regular P&Z meeting.
7. Discuss and consider approving minutes of May 25 and June 8.
8. Discuss and consider Specific Use Permit for James Hilliard of 
    Clark’s of Tioga, Inc.

9.Discuss and consider setting date for public hearing on July 27 
   for proposed ordinance amending and adding a section to 
   provide new construction architectural and material guidelines to 
   Ordinance 259, Section 15, C-3.

10. Open discussion and setting date for next meeting.

11. Adjourn

June 8 Special Meeting

Planning and Zoning Commission Meeting Minutes Meeting Held June 8, 2016

A regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas was held on Wednesday, June 8, 2016 at Tioga City Hall, 600 Main Street, Tioga, Texas.

Call to Order: The Planning and Zoning meeting was called to order at 7:01 p.m.

Prayer: Given by Dale Cavin

Declaring a Quorum: A quorum was declared. The committee members present were Arlene Joice, Janet Sloane, Patrick Coyle, Kristi Staples, and Dale Cavin. Also present was James Hilliard, owner of Clark’s BBQ.

Special Meeting: Special Use Permit

The Tioga P&Z Committee was asked to make a recommendation to allow James Hilliard of Clark’s of Tioga, Inc. to obtain a Special Use Permit to add a drive through/ pick-up window to Clark’s BBQ.

Patrick Coyle brought up for discussion the concerns of a time limit (or lack thereof) on the permit and the issue of transference since the permit will be for Clark’s Inc. and not one person.

Our C-3 district is such a small protected area. It is important not to take lightly anything that can have a permanent impact on the area as a whole.

After much discussion Janet Sloane made a motion to recommend a Special Use Permit for a drive through/ pick-up window on the west side of Clark’s restaurant facing 377 as per building plans drawing #8-EN-2009 on tract 2 parcel #167877 to be resubmitted to the Planning and Zoning / City Council if plans or ownership change.

Dale seconded. All Ayes.

Public Hearing set for June 29, 2016.

Approval of Minutes: Patrick Coyle made a motion to accept meeting minutes of May 25, 2016. Kristi Staples seconded. All ayes.

Discuss Revisions to Sign Ordinance: We feel as a committee that the sign ordinance is not the issue, it is an enforcement problem.

Amending the current sign ordinance is not the solution. There are small signs for businesses littering the road sides of 377, but we feel it is not right to enforce their removal without providing a suitable way for businesses to advertise. It is our recommendation that we have a meeting with IDC and EDC to discuss the purchase and construction of a Business Sign that is built to match our building ordinances and has room for whatever businesses are located within the C-3 area. A sign that is large enough to be seen by passing traffic, marking the entrance to our “downtown” area and lit up.

Discuss Revision of Lot Sizes: Discuss lot sizes that do not meet the minimum 70 x 110 because the were platted before the ordinance revisions.

Committee decided to table the discussion until further review and study could be done with current ordinances.

Next Meeting: Next meeting set for June 29, 2016, 7:00 p.m.

CITY OF TIOGA

PLANNING AND ZONING COMMISSION

NOTICE OF SPECIAL MEETING 

Notice is hereby given that a regular meeting of the
Planning and Zoning Commission of the City of Tioga,
Texas will be held June 8, 2016 at Tioga City Hall, 600
Main Street, Tioga, Texas, beginning at 7:00 p.m.. This
is an OPEN MEETING, open to the public, subject to the
OPEN MEETING LAWS OF THE STATE OF TEXAS and,
AS REQUIRED BY LAW, is hereby posted at the Tioga

City Hall on June 3, 2016, giving notice of date, time,
place and agenda thereof.

AGENDA:
1. Call to order.

2. Prayer

3. Declaring of a quorum.

4. Open Special Meeting to discuss and consider
Specific Use Permit for James Hilliard of Clark’s of Tioga, Inc.

5. Discuss revisions to sign ordinance.

6. Discuss revisions to lot sizes that do not meet the
    minimum 70x110 because they were platted before the ordinance 
    revisions.

7. Open discussion and setting date for next meeting.

8. Adjourn