Minutes October and November 2013

PLANNING AND ZONING COMMISSION

MINUTES OF MEETING HELD
November 27, 2013

A regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas was held Wednesday, November 27, 2013 at Tioga City Hall, 600 Main Street, Tioga, Texas.

Call to order: The public meeting was called to order at 7:10 p.m.

Declaration of a Quorum: A quorum was declared. The committee members present were Arlene Joice, Janet Sloane, and Kristi Staples.

Prayer was given by Kristi Staples.

Minutes: Minutes for the October 23, 2013 meeting were considered. Kristi Staples made a motion to accept the minutes with Janet Sloane making a second. Motion carried with all ayes.

Review Maps: Maps of the city, ETJ, and school district were reviewed. Questioned whether school has plans for land behind the ag barn.

Continued review of P&Z Comprehensive Plan for needed updates.

Discuss Goals of P&Z: Reviewed insight gained from meeting with Bill Hubbard concerning extending the ETJ and activities of Ray Roberts. Will look at ways of approaching a program from an educational perspective to gain support from the community. We will research schools with environmental programs already in place. We will look at the Haggerman Wildlife Program as a model or as insight into the development of a program for Tioga. The committee will invite Rebecca Holcomb, the junior high/high school science teacher from Tioga Schools to a meeting in the future to gain knowledge from her experience and training as a science teacher and person with forestry training.

Jerry White, the County Planner, put out an invitation to come to a meeting after the first of the year.

Committee needs to compose a list of possible contacts at the state and federal level, such as the Corp of Engineers and Texas Parks and Wildlife.

Next Meeting: Planning and Zoning Committee will meet Wednesday, January 29, 2014. There will be no December meeting.

Adjourn: Motion made by Kristi Staples to adjourn meeting, second by Janet Sloane. Meeting adjourned at 8:11 p.m. Votes: All ayes motion carried.

PLANNING AND ZONING COMMISSION MINUTES
OF MEETING HELD October 30th, 2013

A regular meeting of the Planning and Zoning Commission of the City of Tioga,

Texas was held Wednesday, October 30th, 2013 at Tioga City Hall, 600 Main

Street, Tioga, Texas.

Call to order: The public meeting was called to order at 7:04 p.m.

Declaration of a Quorum: A quorum was declared. The committee members

present were Arlene Joice, Janet Sloane, Kristi Staples and Linda Waldrop.

Prayer was given

Minutes: Minutes for September 26th meeting were considered. A motion was made
to accept minutes with a second.

Motion carried with all ayes.

Bill Hubbard, board member of the Lake Ray Roberts Planning

Commission invited to give P&Z Commission members insight as to thinking

and researching efforts to improve Tioga today and in the very near future. Bill

Hubbard has been greatly involved in many aspects of Tioga’s future planning.

There are a number of suggestions Bill offered:
-Look at the Grayson County RMA to see where growth is expected.
-Reviewed city and county map for thoughts on proper usage of land.
-Suggested attendance at TCOG meetings for understanding and
complications we will face.
-Take advantage of “small town training” through “CERT”
-What can be done now; look out for the people of Tioga
-Issues of water capacity with growth, new business and the need for

The Planning and Zoning Commission members held further discussions after

Bill Hubbard left. The Commission will look at the map to see where we might

start to focus on bringing opportunities for recreation and learning into Tioga

using current resources that had been focused on in the past. Corp property,

trails, etc. The Commission will continue to look at these options along with

researching information through TCOG. The Tioga ETJ will be looked at closely

as well to make recommendations for city protection of land.

The Planning and Zoning Commission members will begin discussion concerning

all the stated issues and recommendations at the next meeting.

Next Meeting: Planning and Zoning committee will meet Wednesday November

Adjourn: Motion made to adjourn meeting, second by Janet

Sloane. Meeting adjourned at 9:04pm. Votes: All Ayes, motion carried.

CITY OF TIOGA

PLANNING AND ZONING COMMISSION

NOTICE OF REGULAR MEETING

Notice is hereby given that a regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held Wednesday, Nov. 27, 2013 at Tioga City Hall, 600 Main Street, Tioga, Texas, beginning at 7:00 p.m.  This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on Nov. 22, 2013 giving notice of date, time, place and agenda thereof.

AGENDA:

1. Call to order.

2. Prayer

3. Declaring of a quorum.

4. Discuss and consider approving the minutes of the Oct. 23, 2013 meeting.  Possible Action.

5. Review maps of city, ETJ and school district.  Review comprehensive plan for needed updates.

 6. Continue Brainstorming goals for P&Z for future zoning as the city grows and expands.  Debrief from last month's meeting with Bill Hubbard concerning extending the ETJ and the activities of Ray Roberts.

7. Discuss plans for future projects such as a parks and green beltways.

8. Open Discussion.

9. Adjourn.

PLANNING AND ZONING COMMISSION

MINUTES OF MEETING HELD September 25, 2013

A regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas was held Wednesday, September 25, 2013 at Tioga City Hall, 600 Main Street, Tioga, Texas.

Call to Order: The public meeting was called to order at 7:15 p.m.

Declaration of a Quorum: A quorum was declared. The committee members present were Arlene Joice, Janet Sloane, and Kristi Staples.  Linda Waldrop was absent.

Prayer was given by Arlene Joice.

Minutes: Minutes for August 28, 2013 meeting were considered.  Corrections of misspelled words were noted for change. Janet Sloane made a motion to accept minutes with Kristi Staples making a second. Motion carried with all ayes.

Role of P&Z Members: Arlene had handouts for each member of the role of committee members from other towns to help define what our role should be and to allow each member to come up with questions they may have to discuss and answer at next months meeting.  She also provided each member with a copy of the City of Tioga P&Z Comp Plan on CD.

Continue Discussion of P&Z Goals: Kristi Staples asked about the possibility of having a big map as a work mat for future planning.  Arlene Joice said she would check in her materials to see what she could come up with.  This would provide the committee with a tangible visual aid that could be marked and written on for planning purposes.  We will also host Bill Hubbard as a guest at the October 30, 2013 meeting to talk about work he did on the Equestrian Trail and offer any other thoughts or ideas he might have to inspire the committee in a forward thinking direction.

Kristi Staples will continue working towards ideas and solutions for historic restrictions and development and commuter train ideas, while Janet Sloane continues researching ideas on parks and recreation.

Focus on planning towards making the most of what we have.  Building on the current assets of our town.

Next Meeting: Planning and Zoning Committee will meet Wednesday October 30, 2013.

Adjourn: Motion made by Kristi Staples to adjourn meeting, second by Janet Sloane.  Meeting adjourned at 8:07 p.m. Votes: All Ayes motion carried.

CITY OF TIOGA

PLANNING AND ZONING COMMISSION

NOTICE OF REGULAR MEETING

Notice is hereby given that a regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held Wednesday, Oct. 23, 2013 at Tioga City Hall, 600 Main Street, Tioga, Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on Oct. 18, 2013, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to order.

2. Prayer

3. Declaring of a quorum.

4. Discuss and consider approving the minutes of the
    Sept. 25, 2013 meeting. Possible Action.

5. Review maps of city, ETJ and school district. Review
    comprehensive plan for needed updates.

6. Continue Brainstorming goals for P&Z for future zoning as the
    city grows and expands. Invited guest, Bill Hubbard, will share
    advice of extending the ETJ and the activities of the Lake Ray

     Roberts P&Z in recent years.

7. Discuss plans for future projects such as a parks and green
    beltways.

8. Open Discussion.

9. Adjourn

PLANNING AND ZONING COMMISSION

MINUTES OF MEETING HELD August 28, 2013
A regular meeting of the Planning and Zoning Commission of the City of
Tioga, Texas was held Wednesday, August 28, 2013 at Tioga City Hall, 600
Main Street, Tioga, Texas.
Call to order: The public meeting was called to order at 7:12 p.m.
Declaration of a Quorum: A quorum was declared. The committee
members present were Arlene Joice, Janet Sloane, and Kristi Staples
Linda Waldrop and Richard Hartman were absent.
Prayer was given by Janet Sloane.
Minutes: Minutes for July 31, 2013, meeting were considered. A motion was made and seconded to accept minutes. Motion carried with all ayes.
Continued review of by-laws: No public hearing necessary only has to go
before Tioga City Council.
1. Linda Waldrop suggested page 1 Article 3 take out the word “be”(in a previous meeting)
2. Linda Waldrop questioned the use of the word “legalize” (in a previous meeting)
3. A motion was made and seconded to accept and send the by-laws to the
Tioga City Council only changing the word “be” as mentioned above. Motion carried with all ayes.
Discuss Goals of P&Z: The Destination by Design info was brought in and
looked over to see what could be taken from the work done previously to
continue researching and working towards growth and betterment of Tioga.
Janet Sloane agreed to begin researching parks and recreation type
improvements. Kristi Staples agreed to research historical districts and
railways. Discussed having a joint meeting with the Tioga EDC in February.
We also need to be looking for a new member to consider replacing
Richard Hartman. Arlene will burn a CD of the Comprehensive Plan for
each P&Z member.

Next Meeting: Planning and Zoning Committee will meet Wednesday,
September 25, 2013.

Adjourn: Motion made and seconded to adjourn meeting. Meeting adjourned at 8:03 p.m. Votes: All ayes motion carried.

 
CITY OF TIOGA
PLANNING AND ZONING COMMISSION
NOTICE OF REGULAR MEETING

Notice is hereby given that a regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held Wednesday, Sept. 25, 2013 at Tioga City Hall, 600 Main Street, Tioga, Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on Sept. 20, 2013, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to order.
2. Prayer
3. Declaring of a quorum.
4. Discuss and consider approving the minutes of the
    August 28, 2013 meeting. Possible Action.
5. Go over the role of the P&Z member.
6. Continue Brainstorming goals for P&Z for the coming
    months.
7. Open Discussion.
8. Adjourn

MINUTES OF MEETING HELD July 31st, 2013

A regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas was held Wednesday, July 31st, 2013 at Tioga City Hall, 600 Main Street, Tioga, Texas.

Call to order: The public meeting was called to order at 7:02 p.m.

Declaration of a Quorum: A quorum was declared. The committee members present were Arlene Joice, Janet Sloane, Kristi Staples and Linda Waldrop. Richard Hartman was absent.

Prayer was given by Kristi Staples.

Minutes: Minutes for June 26th meeting were considered. A motion was made and seconded to accept minutes. Motion carried with all ayes.

Continued review of by-laws: After review, by-laws with necessary changes per our City Attorney :

1. Where Planning and Zoning stated, refers to “Planning and Zoning Commission”
2. Where the title “commission” is stated in document, said title must be capitalized to read “Commission”.
3. Where residents is stated, refers to “resides within”.
4. Where “legal council”, refers to “City Attorney”

Arlene Joice, chair will consult with City Attorney to clarify accuracy of specific wording.

Motion made and seconded to set a public hearing concerning changes to Planning and Zoning by-laws at next scheduled meeting. Votes: All Ayes, motion carried.

Discuss Goals of P&Z: Arlene Joice presented each member with documents and notes taken at previous TCOG and Small Town Planning Workshops. Commission members reviewed each document and Chair advised members to understand the process in meeting our responsibilities.

A “Park System” was presented from the Small Town Plan for review. Recommendation is to set our goals starting with our current Comprehensive Plan.

Next Meeting: Planning and Zoning committee will meet Wednesday August 28^th, 2013.

Adjourn: A motion made and seconded to adjourn meeting. Meeting adjourned at 8:18pm. Votes: All Ayes, motion carried.

Agenda for August 28, 2013


CITY OF TIOGA
PLANNING AND ZONING COMMISSION
NOTICE OF REGULAR MEETING


Notice is hereby given that a regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held Wednesday, August 28, 2013 at Tioga City Hall, 600 Main Street, Tioga, Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on August 23, 2013, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to order.
2. Prayer
3. Declaring of a quorum.
4. Discuss and consider approving the minutes of the July 31, 2013 meeting. Possible Action.
5. Review updates of P&Z Procedures (previously referred to as By-laws) received from city attorney.  Possible Action to send final to city council for approval.
6. Brainstorm goals for P&Z for the coming months.
7. Open Discussion.
8. Adjourn

Minutes June 26, 2013

MINUTES OF MEETING HELD June 26, 2013

A regular meeting of the Planning and Zoning Commission of the City of Tioga,
Texas was held Wednesday, June 26th, 2013 at Tioga City Hall, 600 Main
Street, Tioga, Texas.

Call to order:  The public meeting was called to order at 7:00 p.m.
Declaration of a Quorum:  A quorum was declared.  The committee members
present were Arlene Joice, Janet Sloane, Kristi Staples and Linda Waldrop.
Richard Hartman was granted excused.
Prayer was given by Janet Sloane
Minutes:  Minutes for May 29th meeting were considered. A motion was made and seconded
to accept minutes.  Motion carried
Continued review of by-laws: Committee made final review of by-laws and
agreed all was in order. Prior to passing by-laws for city attorney review, Chair
Arlene Joice will request a confirmation that all dates as stated in by-laws are
correct and relative to dates in the Zoning Ordinance. A motion made and seconded
to accept by-laws as updated and written. Motion carried with all ayes.
Discuss Goals of P&Z: The committee had an opportunity to discuss the
potential for improvements in Tioga with Mayor Craig Jezek. Planning and
Zoning responsibilities at this time will be to revisit land use and ordinances.
Planning and Zoning committee will continue to discuss our visions for enhancing
opportunities for the residents of Tioga to envelop positive changes. There is
an on-going endeavor to research other small town development that could
potentially benefit the planning for our future.
Next Meeting: Planning and Zoning committee will meet Wednesday July 31st.
Adjourn:  A motion made and seconded to adjourn at 8:20 p.m. Votes: All Ayes, motion carried.

Agenda 7-31-13

CITY OF TIOGA
PLANNING AND ZONING COMMISSION
NOTICE OF REGULAR MEETING


Notice is hereby given that a regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held Wednesday, July 31, 2013 at Tioga City Hall, 600 Main Street, Tioga, Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on July 26, 2013, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to order.
2. Prayer
3. Declaring of a quorum.
4. Discuss and consider approving the minutes of the June 26, 2013 meeting. Possible Action.
5. Review updates of by-laws received from city attorney.  Possible Action setting public meeting for by-laws.
6. Review procedures and expectations for new Commission members of P&Z.
7. Open Discussion.
8. Adjourn