March 25, 2015

Planning and Zoning Commission
Meeting Held March 25, 2015

A regular meeting of the Planning and Zoning Commission of the City of Tioga, TX was held on Wednesday, March 25, 2015 at Tioga City Hall, 600 Main Street Tioga, TX.

Call to Order: The public meeting was called to order at 7:03 p.m.

Prayer: Given by Kristi Staples

Declaration of a Quorum: A quorum was declared.  Committee members present were Arlene Joice, Janet Sloane and Kristi Staples.

Approve Minutes: Janet made a motion to approve minutes from 12/16/2014 meeting. Kristi second. All ayes. Minutes approved. Janet made a motion to approve minutes from 1/28/2015 meeting. Kristi second. All ayes. Minutes approved.

Continue work on 377 Thoroughfare Plan and Historic District Plan:

Janet asks about putting presentation out on social media for input from the community.

Arlene reiterated that part of our job is to relay community ideas and concerns to the city.

We agree that social media could be a valuable and useful tool for informing the community and getting feedback to present to the City Council if necessary.

For future meetings we would like a copy of the policies and protocol for public hearings. Arlene will send out her procedures that she had written out.

We agree to come to next meeting with questions to ask the community to assess community needs, wants, and ideas for future city planning.

Next meeting April 29, 2015

Adjourn: Janet makes a motion to adjourn at 7:46 pm. Kristi second. All ayes. Meeting adjourned.

CITY OF TIOGA
PLANNING AND ZONING COMMISSION
NOTICE OF REGULAR MEETING

Notice is hereby given that a regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held Wednesday, March 25, 2015 at Tioga City Hall, 600 Main Street, Tioga, Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on March 20, 2015, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to order.
2. Prayer
3. Declaring of a quorum.
4. Discuss and consider minutes of December 16, 2014 and January 28,   
    2015.
5. Continue working on a 377 Thoroughfare plan as well as addressing an
    Historic District plan for Tioga.
6. Open discussion and planning for future meetings. Next meeting April 29.
7. Adjourn
---------------------------------------------------------------------------------------------------------

  No Meeting Due to Lack of Quorum in February   

 CITY OF TIOGA

                                              PLANNING AND ZONING COMMISSION
                                                      NOTICE OF REGULAR MEETING

Notice is hereby given that a regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held Wednesday, February 25, 2015 at Tioga City Hall, 600 Main Street, Tioga, Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on February 20, 2015, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to order.
2. Prayer
3. Declaring of a quorum.
4. Discuss and consider minutes of December 16, 2014 and January 28,   
    2015.
5. Continue working on a 377 Thoroughfare plan as well as addressing an
    Historic District plan for Tioga.
6. Open discussion and planning for future meetings. Next meeting March 25
    if not during Spring Break.
7. Adjourn

January 28 Public Hearing and Regular Meeting

Planning and Zoning Commission
Meeting Held January 28, 2015

A regular meeting of the Planning and Zoning Commission of the City of Tioga, TX was
held on Wednesday, January 28, 2015 at 7:00 p.m. at Tioga City Hall, 600 Main Street
Tioga, TX.
Call to Order: The public meeting was called to order at 7:02 p.m.
Prayer: Given by Janet Sloane
Declaration of a Quorum: A quorum was declared. Committee members present were
Arlene Joice, Janet Sloane, Dale Cavin, and Paula Byler. Kristi Staples was present but
late, arrived before close of Public Hearing and open of Regular Meeting.
Public Hearing: Receive public comment on a request by David Umsted for a specific
use permit to allow a portable building to be used as an office for portable building sales
at 709 N. Ray Roberts Parkway.
David Umsted spoke about building.
Arlene read rules of order and conduct for Public Hearing.
Those in attendance for Public Hearing Arlene Joice, Paula Byler, Janet Sloane, Dale
Cavin, Kristi Staples, Kelly Lintner, Kyle Swanson, Robin Skelton, Leonard Skelton,
Wilma Gorham, Paul Rodimer, Sherry May, Garry Burchett, David Umsted, and Terry
Hilliard
Five people spoke at the hearing. Two spoke for David Umsted’s use of a temporary
(portable) building, one was neutral on the topic and two expressed some concerns.
Adjourn Public Hearing: Public Hearing adjourned at 7:14 p.m.
Open Regular Meeting: Regular meeting opened at 7:14 p.m.
All committee members present.
Paula Byler clarified that a Specific Use Permit is given to a specific person for a
specific use. It is not transferable, addressing Wilma Gorhom’s concerns.
Clarification was also made that the Planning and Zoning’s recommendation was on the
building only.
Janet Sloane makes a motion to recommend a Specific Use Permit to David
Umsted to allow a portable building be used as an office for portable building
sales. Agenda item #4. Dale Cavin seconds, motion carries with all ayes.
Discussion: Meeting continued with discussion on the 377 Thoroughfare Plan and
Historic District.
No requirements in current ordinances of what kinds of businesses can go on
commercial property.
Janet shared an interesting and well thought out Powerpoint presentation she is working
on for a future showing to the public of ideas for future growth potential and look of
Tioga. Asked for input from other committee members.
Committee discussed future development of Tioga. What do we want? What do we
want it to look like?
Also discussed our concerns of allowing variance after variance, how it deteriorates our
ordinances and regulations. We have to start adhering to what has already been set as
our guidelines and foundation, changing what no longer works or applies through the
proper channels and in the right way.
We need to establish who we are as a committee and what we stand for, so that we are
not put in a situation where we are making recommendations on things that have
already been decided. In the future as a committee we need to voice concerns and
express our power to disagree with a recommendation if we have questions until
clarifications are made that will allow us to make an informed recommendation.
Adjourn: Paula Byler makes a motion to adjourn at 9:10 p.m. Dale Cavin seconds. All
ayes. Meeting adjourned.

CITY OF TIOGA
PLANNING AND ZONING COMMISSION
NOTICE OF PUBLIC HEARING AND REGULAR MEETING

Notice is hereby given that a public hearing and regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held Wednesday, January 28, 2015 at Tioga City Hall, 600 Main Street, Tioga, Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on Janurary 23, 2015, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to order.
2. Prayer
3. Declaring of a quorum.
4. Public hearing to receive public comment on a request by David Umsted for a specific use permit to allow a portable building to be used as an office for portable building sales at 709 N. Ray Roberts Parkway.
5. Adjourn Public Hearing

6. Open Regular Meeting
7. Declaring a quorum
8. Discuss and Consider a specific use permit to allow a portable building to be used as an office for portable building sales at 709 N. Ray Roberts Parkway
9.  Continue working on a 377 Thoroughfare plan as well as addressing an Historic District plan for Tioga.
10. Adjourn

December 16, 2014

Planning and Zoning Commission
Meeting Held December 16, 2014

A regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas
was held on Tuesday, December 16, 2014 at Tioga City Hall, 600 Main Street Tioga,
Texas.
Call to Order : The public meeting was called to order at 7:00 p.m.
Declaration of a Quorum : A quorum was declared. The committee members present
were Arlene Joice, Janet Sloane, Paula Byler, Dale Cavin, and Kristi Staples. Also
present were Mayor Craig Jezek, Dan and Kelly Lintner, and David Umsted.
Prayer : Given by Janet Sloane
Minutes : Minutes from November 19, 2014 meeting were reviewed and approved.
Motion made by Janet Sloane and seconded by Dale Cavin to accept minutes. All
Ayes.
Discuss and consider a request by David Umsted for a Specific Use Permit to
house a portable building with electricity to use as an office to sell portable
buildings at 709 Ray Roberts Parkway, zoned C2.
Mr. Umsted made a presentation on behalf of Graceland Portable Buildings, stating
what he believed would be the value of his business to the city of Tioga. He also, gave
a brief overview of the quality of his product to reassure those present that it was his
intent to bring to Tioga a product that was of high quality and value. He used pictures
and brochures to educate us on the construction of the portable buildings he planned to
sell from the above stated location.
David Umsted was requesting a Specific Use Permit to have a portable building to use
as his sales office with electricity. The electric is temporary not permanent and has
been done by an electrician.
Paula Byler raised a question of concern, that this being a temporary building with
temporary electricity about the transfer of the Specific Use Permit if the property or
business should be sold, moved, etc.
Clarification was made that when Mr. Umsted leaves the permit no longer exists. If he
sells the new owner will have to reapply.
Paula Byler made a motion to recommend a Specific Use Permit for a portable building
with electricity given to David Umsted, with no water or sewer. Motion was seconded by
Janet Sloane. Motion carried. All Ayes.
Discuss and consider request by David Umsted for a variance to use a banner as
a sign rather than a ground sign.
Variance requires recommendation only no public hearing necessary.
Janet Sloane made a motion to recommend David Umsted and Graceland Portable
Buildings to use a temporary sign for advertising purposes. Motion was seconded by
Dale Cavin. Motion carries. All Ayes.
Discuss and consider a request by David Umsted for a variance on a required 8’
fence due to the use not being permanent.
Paula Byler made a motion to let the City Council address variance regarding the fence
issue because it is a legal issue and Planning and Zoning does not want to make a
recommendation for or against based on a letter presented from an attorney. Motion
seconded by Dale Cavin. Motion carries. All Ayes.
Public Hearing for Specific Use Permit set for January 28, 2015 to be followed by
Planning and Zoning’s regularly scheduled meeting.
Updates on pending projects
Clarification needs to be made on what will be included in 377 Corridor
Question Will
it be South bridge to North bridge?
Before we go forward with all the time and energy to zone a historic district or a
business district need to get City Council on board.
Make recommendations to City Council that we create a Historic District and/or a 377
Business Corridor to accommodate future growth.
Historic District Does
it have to be contiguous?
Next meeting pull together a plan to present to February City Council.
No Open Discussion.
Adjourn: Motion made by Janet Sloane to adjourn meeting.Seconded by Paula Byler.

CITY OF TIOGA

PLANNING AND ZONING COMMISSION

NOTICE OF REGULAR MEETING

Notice is hereby given that a regular meeting of the Planning and Zoning 

Commission of the City of Tioga, Texas will be held TUESDAY, 

DECEMBER 16, 2014 at Tioga City Hall, Tioga Texas, beginning at 7:00 

p.m. This is an OPEN MEETING, open to the public, subject to the OPEN 

MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, 

is hereby posted at the Tioga City Hall on DECEMBER 12, 2014, giving notice 

of date, time, place and agenda thereof. 

AGENDA: 

1.   Call to Order 

2.   Prayer 

3.   Declaring a quorum 

4.   Discuss and consider approving the minutes of NOVEMBER 19,, 2014. 

5.   Discuss and consider a request by David Umsted for a specific use permit to

      house a portable building with electricity to use as an office to sell portable

      buildings at 709 Ray Roberts Parkway, zoned C-2. 

6.   Set a date for a public hearing for the above agenda item..

7.   Discuss and consider request by David Umsted for a variance to use a banner

      as a sign rather than a ground sign.

8.   Discuss and consider a request by David Umsted for a variance on a required

      8’ fence due to the use not being permanent. 

9    Get updates on pending projects. Discuss results of research concerning

      creating a Central Business and District/Thoroughfare Plan. 

10. Open Discussion. 

11. Adjourn 

November 19

Planning and Zoning Commission Meeting Minutes
Meeting Held November 19, 2014

A regular meeting of the Planning and Zoning Commission of the City of Tioga,
Texas was held on November 19, 2014 at Tioga City Hall, 600 Main Street, Tioga,
Texas.
Call to Order: The public meeting was called to order at 7:05 pm.
Prayer: Given by Janet Sloane
Declaring a Quorum: A quorum was declared. The committee members present
were Arlene Joice, Janet Sloane, Dale Cavin, and Kristi Staples. Paula Byler was
not in attendance.
Approval of Minutes: Minutes from October 29, 2014 meeting were reviewed and
approved. Motion made by Dale Cavin and seconded by Janet Sloane to accept
minutes. All ayes.
Discussion: Committee discussed ideas for theme for 377 Corridor. Western,
Frontier, Prairie, Victorian, Rustic. Feel it is important to keep things consistent for
the future purchase of signage, street lamps, etc.
Read over ordinance handed out by Arlene Joice, be prepared to discuss at next
meeting.
Next meeting to be held December 17, 2014 at 7:00 pm.
Adjourn: Motion made by Kristi Staples and seconded by Dale Cavin to adjourn
meeting. All ayes, motion carried. Meeting adjourned at 8:00 pm.

CITY OF TIOGA

PLANNING AND ZONING COMMISSION

NOTICE OF REGULAR MEETING

Notice is hereby given that a regular meeting of the Planning and Zoning 

Commission of the City of Tioga, Texas will be held WEDNESDAY, 

NOVEMBER 19, 2014 at Tioga City Hall, Tioga Texas, beginning at 7:00 

p.m. This is an OPEN MEETING, open to the public, subject to the OPEN 

MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, 

is hereby posted at the Tioga City Hall on NOVEMBER 14, 2014, giving notice 

of date, time, place and agenda thereof. 

AGENDA: 

1. Call to Order 

2. Prayer 

3. Declaring a quorum 

4. Discuss and consider approving the minutes of October 29, 2014. 

5. Get updates on pending projects. Discuss creating a Central Business   
     District/Thoroughfare Plan.. 

6. Open Discussion. 

7. Adjourn 

October 29, 2014

Planning and Zoning Commission Meeting Minutes 
Meeting Held October 29, 2014

A regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas was held on Wednesday, October 29, 2014 at Tioga City Hall, 600 Main Street, Tioga, Texas

Call to Order: The public meeting was called to order at 7:06 p.m.

Prayer: Given by Janet Sloane

Declaring a Quorum: A quorum was declared.  The committee members present were Arlene Joice, Janet Sloane, Dale Cavin, and Kristi Staples.  Paula Byler was not in attendance.

Approval of Minutes:  Minutes from the September 24, 2014 meeting were read and approved.  Motion made by Kristi Staples, seconded by Dale Cavin. Motion carried all ayes.

Updates on Pending Projects/Review meeting with IDC and EDC: IDC and EDC not on board with presented plan.  Mayor not interested in spending any more city money on any plans at this time.Wants to look at and review any and all plans we currently have and make a decision about what can be taken from them before having a new plan drawn up.  Committee members agree that we need Mayor Jezek to give us some direction as to what project he would like for the committee to focus on.  Overall, we were slightly disappointed with the outcome of the meeting hoping there would be more of a push in a forward direction.  After digesting the events of the meeting, Janet Sloane compiled a letter to Rick Staples, Paul Rodarmer, and Mayor Jezek.  All committee members present signed the letter agreeing with the concerns and frustrations stated within.  Kristi Staples agreed to mail the letter to each of the three listed above.

The goal for the next meeting is to focus on a thoroughfare plan/a 377 Corridor Plan.

Next meeting set for November 19, 2014 at 7 p.m. because of the Thanksgiving holiday.

Motion to adjourn by Kristi Staples, seconded by Dale Cavin.  Motion carried, all ayes.  Meeting

adjourned at 8:20 p.m.

CITY OF TIOGA PLANNING AND ZONING COMMISSION

 NOTICE OF REGULAR MEETING 

Notice is hereby given that a workshop meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held WEDNESDAY, OCTOBER 29, 2014 at Tioga City Hall, Tioga Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on OCTOBER 24, 2014, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to Order
2. Prayer
3. Declaring a quorum
4. Discuss and consider approving the minutes of the following meetings: July 24-Special Meeting, August 5-Public Hearing and Special Meeting and September 24.
 5. Get updates on pending projects. Discuss meeting with IDC and EDC.
 6. Open Discussion.
 7. Adjourn

Sept 24

Planning and Zoning Commission Meeting Minutes
Meeting Held September 24, 2014 A regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas was
held on Wednesday, September 24, 2014 at Tioga City Hall, 600 Main Street, Tioga,
Texas.
Call to Order: The public meeting was called to order at 7:11 p.m.
Prayer: Given by Janet Sloane
Declaring a Quorum: A quorum was declared. The committee members present were
Arlene Joice, Janet Sloane, Paula Byler, Dale Cavin, and Kristi Staples. Also present as
guests were Rick Staples from the Tioga EDC Committee and Paul Rodarmer from the
Tioga IDC Committee.
Approval of Minutes: Minutes from the July 24th Special Meeting were read and
approved. Motion made by Paula Byler, seconded by Dale Cavin (with change to be made
adding Dale Thomas as a guest in attendance). August 5, 2014 Public Hearing Minutes
tabled until the next meeting, motion made by Kristi Staples, seconded by Dale Cavin.
Minutes from August 27th regular meeting read and approved. Motion made by Janet
Sloane, seconded by Kristi Staples.

Review proposal sent by TCOG: Paula expressed concerns with going with the first
person or group to come along with a plan. She felt we needed to look at other consultants or groups and weigh our options. Paul Rodarmer and Rick Staples in favor of a plan just not sure if this is the right one. Will need further discussion and research among the
different committee groups. Rick Staples will talk to EDC feels that they will be in favor of a plan to move forward. It was agreed that Mayor Craig Jesek’s input was needed and that it would be important to get the City Council on board with a plan. It was agreed between the committees represented that a city meeting was a necessary part of the planning in the near future. This meeting would include members and representatives from all city committees (P&Z, City Council, EDC, IDC, etc.) as well as business owners, church leaders, school representatives, and community members. Also, at some point inviting TCOG and possibly Weaver Boos to come in and talk to the community at large.
Paul feels that the reason a plan for a greenway, park, trail destination failed in the past
was a lack of drivers. No matter what organization or plan we go with, we have to get
community support and have leaders to drive the plan. We need to have everyone moving
in one direction. Tioga is going to grow, need to decide whose name we want on the sign.
Both EDC and IDC feel we need to first get the Mayor on board, then the City Council, then plan a city meeting.
Rick Staples invited all in attendance to the EDC meeting on Thursday, October 2, 2014 at 7:00 so we could continue to combine our efforts in one direction.
The remainder of the agenda was tabled until the next meeting on October 29, 2014.
Motion was made by Janet Sloane and seconded by Paula Byler.
Motion to adjourn by Paula Byler, seconded by Dale Cavin. Meeting adjourned at 8:22
p.m. 

CITY OF TIOGA

PLANNING AND ZONING COMMISSION

NOTICE OF REGULAR MEETING

Notice is hereby given that a workshop meeting of the Planning and Zoning Commission of the City of Tioga, Texas will be held WEDNESDAY, SEPTEMBER 24, 2014 at Tioga City Hall, Tioga Texas, beginning at 7:00 p.m.. This is an OPEN MEETING, open to the public, subject to the OPEN MEETING LAWS OF THE STATE OF TEXAS and, AS REQUIRED BY LAW, is hereby posted at the Tioga City Hall on September 19, 2014, giving notice of date, time, place and agenda thereof.

AGENDA:
1. Call to Order
2. Prayer
3. Declaring a quorum
4. Discuss and consider approving the minutes of the following meetings:
    July 24-Special Meeting, August 5-Public Hearing and Special Meeting
    and August 27-Regular Meeting.
5. Continue Brainstorming goals for P&Z for future zoning as the
    city grows and expands.
6. Get updates on pending projects. Review proposal sent by TCOG. Plan for
    meeting with IDC and EDC.
7. Discuss research and plan for future projects such as a parks
    and green beltways, an industrial park, thorough fare plan on Hwy. 377 as      
    well as creating an historic district.
8. Open Discussion.
9. Adjourn

August 27

Planning and Zoning Commission Minutes of
Meeting Held August 27, 2014

A regular meeting of the Planning and Zoning Commission of the City of Tioga, Texas was held on Wednesday, August 27, 2014 at Tioga City Hall, 600 Main Street, Tioga, Texas.

Call to Order: The public meeting was called to order at 7:05 p.m.
Declaration of a Quorum: A quorum was declared. The committee members present were Arlene Joice, Paula Byler, Janet Sloane and Kristi Staples. Terry Hilliard was present to represent a real estate member and ETJ.
Dale Cavin was not in attendance.

Prayer: Given by Janet Sloane
Minutes: Minutes from July 30th, 2014 meeting were reviewed and approved. Motion made by Paula Byler and seconded by Janet Sloane to accept the minutes. All Ayes.
Minutes for July 24 and August 5 were tabled.

Reviews and Discussions:
As members of the Advisory Committee the members reviewed the Capital Improvement Plan focusing on water/sewer impact fees and capital improvements.
The Committee reviewed and discussed the location of the present water wells using a map to verify locations.
They are aware of the addition of a new well being planned for east of town.
As a Committee they would like to know what the future plans are for expansion of the waste water treatment plant. Need to consider what we would allow for subdivisions with 1 acre lots. (Water only and no sewer?)
Members were concerned with waste water system more so than water.  What do we need to do as a city to be proactive and not reactive?
Waiting for paperwork from TCOG concerning planning for future growth.  Would like to meet with IDC and EDC in the future for planning.
For now, no recommendations were made to change the existing impact fees.

Adjourn: Motion made by Kristi Staples and seconded by Paula Byler  to adjourn meeting. Meeting adjourned at 8:20 p.m. All Ayes, motion carried.